Retreats

We host Retreats at Pineywoods almost every weekend August (the second week) to May (prior to Memorial Day). We can accommodate groups with unique needs and of varying sizes–from 7 to 750. People experience God and leave with changed lives. We know it’s nothing we do, but rather what God does. Come see for yourself!

In most cases for overnight retreats, one meeting space that will accommodate your group size will be provided at no additional cost. Fees are applied for additional meeting space(s) or if you desire a larger-than-adequate space.

We look forward to working with you and serving you!


Retreats FAQ

STEPS TO BOOK A RETREAT

1. EXPLORE: Get information about facilities, fees, recreation, rates, and so much more…
2. CHECK DATE AVAILABILITY (July 5, 2024 – May 22, 2025)

Click button below to submit a brief form to check availability FOR RETREAT DATES AUGUST (2ND WEEK) TO MAY (PRIOR TO MEMORIAL DAY) and to begin booking your stay with us.

Expect an initial email response from a Reservations Secretary within two business days during retreat season (August to May). Contacts/submissions made during holiday seasons, spring break week, and summer camp season will take longer.

CHECK DATE AVAILABILITY

Check availability July 5, 2024 – May 22, 2025.
Form unavailable May 23, 2025 – July 4, 2025 during summer camp season.

3. FINALIZE DETAILS FOR RESERVATION CONTRACT

In order to generate the Reservation Contract, you must confirm your retreat details (#, date, meals, activities, etc.) using the link provided via email.

Once details are confirmed, the contract will be emailed to you.

4. FINALIZE RESERVATION / BOOKING

Reservations and facilities will be released if the following two items are not received in the Pineywoods Camp Office within 7 days of contract date:

  1. DEPOSIT – Pay online with a credit card (additional 3% convenience fee) OR mail a church/organization check or cashier’s check. We do not accept personal checks.
  2. RESERVATION CONTRACT – Two pages must be initialed and signed. DO NOT EDIT THE CONTRACT.

NOTE:  Reservations ARE NOT HELD without the above two items.

5. REQUEST ACTIVITIES & SET-UP

Return your completed Request Form to the Reservations Secretary in order to secure spots for recreation activities and plan your conference room/meeting space set-up.

PREPARATION FOR RETREAT

INFORMATION SHEET – RETREAT REVIEW – SEND ACTUAL NUMBERS & SCHEDULE

The Reservations Secretary will email your retreat Information Sheet 5-7 business days prior to your arrival.

  1. Review retreat details.
  2. WRITE ACTUAL NUMBERS (including a breakdown by gender for dorms) on Information Sheet.
  3. Return the Information Sheet no later than 4 business days prior to your arrival at camp.
  4. Send your retreat schedule with it.


NOTE: We are better equipped to serve you (and bring attention to scheduling conflicts) when we have a copy of your schedule.

PAYMENT
  • Payment is required during your retreat. The required amount will be emailed to you.
  • Pay with church/organization check, cashier’s check, cash, or money order. We do not accept personal checks, credit cards or electronic checks.
  • Make payment BY NOON ON SATURDAY.
  • Do not deduct the damage deposit amount from your payment.

NOTE:  Make payment with your completed Lodging Worksheet to your Retreat Coordinator.

ON-SITE CONTACT(S) DURING RETREAT
  • The Camp Office is closed on weekends.
  • Prior to your arrival, you will be emailed contact information for on-site Pineywoods Staff during your stay.
FINAL INVOICE

If necessary, a final invoice will be emailed after your retreat.

Any outstanding balance is due no later than 10 business days after the conclusion of the retreat.