Retreats FAQ

We host a variety of groups, from a church staff group of very few individuals to large retreats comprised of several church groups.

We try to accommodate requests for specific facilities; however, we must take into account the needs of all contracted groups for a particular date and most efficiently and effectively manage the facilities.

No. ONE meeting space that will accommodate your group size will be provided at no additional cost. The only exception is the Tabernacle; there is always a fee for using the Tabernacle.

There are additional charges (1) if you desire a larger than adequate meeting space or (2) for additional meeting space(s). Meeting space fees are shown listed with the lodging/meal rates.

You receive a Request Form via email with your Reservation Contract. Note on the Request Form how you want chairs and/or tables arranged as well as any other special requests. We set the room up prior to your arrival.

Yes, meals are served at the same time each day.

Go to pineywoodscamp.com/retreat-meals/ for Dining Hall and meal information.

If available, some of our conference spaces have full kitchens with one stove and one refrigerator. This does allow you to prepare your own meals. The kitchens ARE NOT STOCKED with pots, pans, dinnerware, or flatware. You must bring everything you need to prepare and serve your own meals.

Email your Reservations Secretary and inform Pineywoods of your changes.

It depends. Email your Reservations Secretary regarding any changes in your total number, whether increasing or decreasing.

You receive a Request Form via email with your Reservation Contract. Note on the Request Form the desired day of week and time that you would like for the activities to happen. The Reservations Secretary will confirm those requests with you or let you know what adjustments are necessary.

Some activities are available at all times (i.e. volleyball, gaga ball, fishing, etc.); however, many activities must be scheduled PRIOR to your arrival. Some of them are scheduled on a first-come, first-served basis. Click the following link for further details: pineywoodscamp.com/wp-content/uploads/FACILITIES-RECREATION.pdf

Fill out a BRIEF online form to check Pineywoods’ availability for your retreat. Go to www.pineywoodscamp.com/retreats/ and scroll down to the STEPS TO BOOK A RETREAT. Under #2, click the CHECK DATE AVAILABILITY button.

You can expect an initial EMAIL RESPONSE from a Reservations Secretary within two business days during retreat season  (mid-August to May). Contacts/submissions made during holiday seasons, spring break week, and summer camp season will take longer.

No, the form is only the first step in booking a reservation. Further details must be addressed once date availability is confirmed. The reservation is secure only upon receipt of a signed contract and the required deposit.

After date availability is confirmed for your group you will receive via email from the Reservations Secretary a link to a subsequent form to confirm your date & booking #. Using this form you will also give us the other required contract data, specify meal information, and let us know the recreation you are interested in during your retreat.

A reservation/damage deposit of $500 or $5 per person, whichever is greater, is required for a retreat.

Pay the deposit online with a credit card (additional 3% convenience fee) OR mail a church/organization check or cashier’s check. We do not accept personal checks.

No. A deposit payment is required for each retreat booking.

No, the deposit is a reservation/damage deposit. It secures your reservation AND is held until facilities are accessed for damages and/or excessive filth after your retreat.

The deposit is returned AFTER your retreat.

No. The reservation/damage deposit is forfeited regardless of notice.

Supporting ownership churches, Christian college groups, and Christian school groups qualify for a discount. The adjusted rate will be applied to lodging only at the time of payment. Discounts are not applicable to other fees.

Pay onsite during your retreat with church/organization check, cashier’s check, cash, or money order. We do not accept personal checks, credit cards or electronic checks.

Utilizing the provided rates at pineywoodscamp.com/retreats/ and the information about your group you calculate the total cost based upon the following:

You are required to pay the lodging and meal cost for 75% of the contracted total number plus the fees for recreation, meeting spaces, and other services provided for the actual number of participants.

For example, you contract for 100 people but only 65 attend. Your required payment due at the retreat will be the lodging and meal cost for 75 people PLUS recreation costs for 65 (or the number of participants), meeting space fees, and any other services provided at your retreat.